Tally Vouchers and Create , Display, Alter, Group and Ledger

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Complete Guide to Vouchers in Tally

Complete Guide to Vouchers in Tally

In this article, you will learn the following topics:

What is a Voucher?

A voucher is a document that contains details of a financial transaction and is required for recording the same into the books of accounts.

For every transaction, you can use the appropriate Tally voucher to enter the details into the ledgers and update the financial position of the company.

  • The voucher entry menu options are available under Transactions in the Gateway of Tally.
  • The Payroll and Order Vouchers are available as separate options that can be enabled based on the requirements.
  • The Payroll Vouchers can be enabled from F1: Accounting Features.
  • Order Vouchers can be activated from F2: Inventory Features.

Note: If the company is maintained with Accounts Only Company, Inventory Vouchers will not be displayed under Transactions.

Basic Accounting Vouchers and Their Shortcut Keys

  • Contra Entry (F4)
  • Payment Entry (F5)
  • Receipt Entry (F6)
  • Journal Voucher (F7)
  • Sales Entry (F8)
  • Purchase Entry (F9)
  • Debit Note Entry (Alt + F9)
  • Credit Note Entry (Alt + F8)

Uses of Vouchers in Tally

Vouchers in Tally help in recording financial transactions, whether it's for sales, purchases, payments, or receipts. These transactions are crucial for updating the financial records and preparing accurate financial statements.

What are Groups in Tally?

Groups in Tally help classify accounts into specific categories. These groups make accounting simpler by organizing accounts based on their nature and function.

How to Create, Display, and Alter Groups in Tally

To manage groups effectively in Tally, follow these steps:

  1. Go to Gateway of Tally > Create Groups.
  2. Choose the appropriate group category, such as Sundry Creditors, Sundry Debtors, etc.
  3. Enter the details of the group and save the information.

What is a Ledger?

A ledger in Tally is used to track individual accounts within a group. Ledgers are where the actual accounting entries are recorded, such as sales, purchases, payments, and receipts.

How to Create, Display, and Alter Ledger in Tally

To create or alter a ledger in Tally, follow these steps:

  1. Go to Gateway of Tally > Create Ledger.
  2. Enter the ledger details such as name, group, and opening balance.
  3. Click on Save to store the information.

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Debit Note, Credit Note & Post-Dated Cheque Entry in Tally - A Comprehensive Guide

Understanding Debit Note, Credit Note & Post-Dated Cheque Entry in Tally

Learn how to create and manage accounting entries in Tally, including Debit Notes, Credit Notes, and Post-Dated Cheques.

Debit Note Voucher / Entry

A Debit Note is issued to a party stating that you are debiting their account in your books of accounts for a specific reason or vice versa.

  • Used for Purchase Returns, Price Escalation/De-escalation, and other expenses incurred on behalf of the party.

Creating a Debit Note Entry in Tally

  • Enable the feature in F11: Accounting or Inventory Features.
  • To use in Voucher mode, enable the option "Use debit and credit notes".
  • To make entries in Invoice mode, enable "Record debit notes in invoice mode".

Steps to Create a Debit Note Entry

  1. Go to Gateway of Tally > Accounting Vouchers.
  2. Press Ctrl+F9 or click the Debit Note button on the Button Bar.
  3. Use Ctrl+V to toggle between voucher and invoice mode.
Debit Note Example
Example of a Debit Note Entry in Tally

Credit Note Voucher / Entry

A Credit Note is issued to a party stating that you are crediting their account in your books of accounts for a specified reason or vice versa.

  • Commonly used for Sales Returns, Price Escalation/De-escalation, and other income incurred on behalf of the party.

Creating a Credit Note Entry in Tally

  • Enable the feature in F11: Accounting Features.
  • To use in Voucher mode, enable the option "Use debit and credit notes".
  • To make entries in Invoice mode, enable "Record credit notes in invoice mode".

Steps to Create a Credit Note Entry

  1. Go to Gateway of Tally > Accounting Vouchers.
  2. Press Ctrl+F8 or click the Credit Note button on the Button Bar.
  3. Use Ctrl+V to toggle between voucher and invoice mode.
Credit Note Example
Example of a Credit Note Entry in Tally

Post-dated Cheque Entry

A post-dated cheque is one that cannot be encashed until the future date mentioned on it. Transactions will only be recorded in accounting books on the cheque’s date.

Creating a Post-dated Cheque Entry in Tally

  1. Go to Gateway of Tally > Accounting Vouchers > Payment.
  2. In the Voucher Creation screen, click "T : Post-Dated". The voucher will be marked with "Post-Dated".
Post-Dated Cheque Example
Example of Post-Dated Cheque Entry

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